Add an Attendee to an RSVP Event

You can sign up an attendee for an RSVP event and specify when they should receive their event reminder.

To avoid creating duplicate constituents, you can search to be sure the person is not already a constituent. If you do not locate the constituent record, you can create a new constituent.

To sign-up an attendee for an RSVP event

  1. From the:

    • Calendar, select the event and then select Manage from the Event Details pop-up displayed. The Find Event Attendees page displays.

    • Or, Event List, select Manage from the Actions column of the event. The Find Event Attendees page displays.

  2. Select Add Event Attendee. The Attendee Selection page displays.

  3. To be sure you don't create a duplicate constituent record, select the Search for Existing Constituent radio button. The Constituent Search fields display.

  4. Enter as much information as you have in the fields and select the Search button. All existing constituent records that match are displayed in the Search Results list.

  5. If the Search Results:

    • List the appropriate constituent, select Select from the Actions column of the appropriate constituent. The Set Event Information page displays.

    • Contain no results or does not list the correct constituent:

      1. Select the Create a New Attendee radio button. The Attendee Personal Information fields display on the page.

      2. Enter at least the First Name and Last Name of the attendee and as much of the other information that is known, and then select Create. The Set Event Information page displays.

  6. In The total number of people that will attend field, enter 1 (or, the appropriate amount as indicated by the attendee).

    Note: If the Guest List link has been enabled, the Show other event attendees this name checkbox will contain a checkmark by default. If this attendee has indicated that they do not want their name shown on the Guest List, select the checkbox to remove the checkmark.

  7. If there are questions listed, either select or fill in answers as appropriate.

  8. For Reminder, optionally change the selection in the drop-down list from 1 day to the appropriate number.

  9. Select the Finish button. The Find Event Attendees page displays again.