Create a quick email message:

1. Select Email > Quick Email from the drop-down list displayed. The Message List page displays.

2. Select Create a new message. The Message Information page displays.

3. On the Message Information page

   1. Enter a name for this message by typing a label that will help administrators identify the message in the Message List (message recipients will not see this name).

   2. Enter a description for this message by typing a statement that will helps administrators identify the purpose of the message when looking at the Message List (message recipients will not see this description).

   3. Select a message type by which to help group similar messages together in the Message List.

   4. Select a security category by selecting an appropriate choice from the drop-down menu to control the group of users/administrators in your organization that has permission to edit, send, and report on the results of this message.

   5. (Optional) Specify a Tentative Schedule for your message, using the drop-down menus to set the date and time. Specifying a schedule will cause the message to appear on your email calendar.

   6. Select Next.

4. On the Envelope page

   1. In the Sender Name field, enter the sender’s name to display in the email header and inbox of the message recipients.

   2. In the Sender Email Address field, enter the email address to associate with the Sender Name in the From area of the email header and inbox of message recipients.

      Note: To avoid deliverability issues, do not enter a @yahoo.com or @aol.com email address. For more details, refer to the Yahoo DMARC policy.

   3. In the Reply-To Email Address field, enter the email address where replies to the message will be sent. If this field is empty, the Sender Email Address is used by default.

   4. In the Message Subject field:

      1. Enter the subject for the message that will display to the recipients in the message header on their incoming email list.

      2. (Optional) Choose a personalization option to include in the subject if you would like to address recipients by their First Name, Last Name, or both First and Last Name, and then, in the user prompt displayed, type in an alternate phrase to use (such as, "Friend") if a recipient’s name is unknown.

      3. Select OK.

   5. Select Next.

5. On the Stationery page

   1. Select the appropriate Stationery to use to control the outer region of your message. You must choose one of the stationery options before continuing.

   2. Select Preview to view the stationery that you have selected.

   3. Select Next.

6. In HTML Content

   1. Use the Content Editor to compose the email message. See the Content Editor Help help for more information.

   2. Select Next.

7. In Plain Text Content

   1. Select the Convert to Plain Text button. This action will strip out the HTML formatting, tags, and images for recipients who do not accept HTML-formatted email.

   2. Review the content and make any changes in the text window. If you make changes, and later make changes to the HTML version, you will have to manually transfer the changes to the plain text window. Selecting the Convert to Plain Text button again will overwrite any text in this plain text window.

8. Select Save.