Build Group Itinerary Tracks

Group itinerary tracks are like templates you build and use to efficiently schedule itineraries for group visits. Tracks are especially helpful if your organization gets a large number of groups requesting the same type of group visit. For example, third grade classes from all schools within a nearby school district may want a similar experience when they visit your organization. In this case, when the itinerary for a visit is essentially the same for each class, you can save time by building a “Third Grade Class” track. The track can then be loaded when scheduling a group itinerary on a reservation. When new third grade classes continue to visit year after year, you can efficiently load the relevant track.

You can also use tracks to develop specific curriculum-based visits that will be the same for each group. For example, your organization may put together a “Birds of Prey” or “When Dinosaurs Roamed” track that involves admission programs, scheduled events, and custom items that follow the specific theme.

The process of building a track is basically the same as scheduling a group itinerary. You add a track and then schedule the daily programs, scheduled events, and custom items that will be part of that track. Once a track is created, you can load it when scheduling a group itinerary. For more information about loading tracks, see Load a Track for a GroupItinerary.

Tip: If you have already created an itinerary that would make a good track, you can save the itinerary as a track. Once the itinerary is saved as a track, you can edit it from the Tracks page. For more information, see Save a Group Itineraryas a Track.