Disbursement Reports

To help with reconciliation, from Reports, Disbursement reports, you can access detailed or summarized information about your disbursements and the transactions processed by Blackbaud Merchant Services for each disbursement period.

  • Summary reports provide an overview of the total number and value of transactions and reversals for a disbursement period.

  • Detail reports provide a breakdown of each transaction and reversal processed for a disbursement period.

Both report types are broken down by source — such as through card not present transactions or a transaction batch from your Blackbaud solution — and can be downloaded to either PDF or XLS format.

Tip: Don't see this option? Contact your system admin for rights to run disbursement reports.

To view a summary of activity for a disbursement period, under Disbursement reports, select the menu for a disbursement period, then select Summary PDF or Summary XLS.

From the Disbursement Summary Report, you can view:

  • Transaction totals grouped by source and broken down by credit card type.

  • The amount disbursed for the period — and into which account Blackbaud deposits the disbursement.

  • Information about the fee schedules associated with the transactions included in the disbursement.

To view a detailed list of activity for a disbursement period, under Disbursement reports, select the menu for a disbursement period, then select Detailed PDF or Detailed XLS.

From the Disbursement Detail Report, you can view:

  • Details about each transaction included in the disbursement — such as the date, account type, account holder, amounts, and associated fees.

  • The amount disbursed for the period — and into which account Blackbaud deposits the disbursement.

To help you reconcile transactions between your Blackbaud Merchant Services disbursement and your Blackbaud solution, you can view a list that contains all transactions in a disbursement. Under Disbursement reports, select the hyperlinked amount. In the transaction list, you can modify columns or filters and save the new list.

For more information, see Transaction Lists.

Note: For disbursement accounts held at most major banks, funds are direct-deposited on the fifth business day after the last day of the disbursement cycle. Funds may take slightly longer to deposit into accounts held at smaller banks, savings and loans, and credit unions.

Tip: To receive an email when new disbursement reports are available, subscribe to notifications. For more information, see Notifications.