The table below explains the items on the Run BACS direct debit file process screen. For information about how to access this screen, refer to Start a BACS Direct Debit File Process.
|
Screen Item |
Description |
|
Process name |
This field displays the name of the direct debit file process. You enter this information when you add the process to the database. If the name displayed is not of the direct debit file process you want to run, click Cancel. You return to the Generate BACS Direct Debit File page so you can select the process to run. |
|
Process description |
This field displays the description of the direct debit file process. You enter this information when you add the process to the database. |
|
Financial processing date |
This field displays the date the bank processes the transactions in the transmission file. You enter this date when you add the direct debit file process to the database. Update this date as necessary. You can select “Today” or enter a specific date. If you enter a specific date, it must be a normal business day that is not a banking holiday. Typically, you set the financial processing date between one and five days after you generate the transmission file. For example, if you generate a direct debit transmission file on Friday, April 20, 2014, you may want to enter a financial processing date of Tuesday, April 24, 2014. The specific requirements for the financial processing date vary between banks. For more information about the financial processing date, contact your organisation’s bank. |
|
Bank account |
This field displays the bank where you send all your organisation’s financial transaction information. You enter this information when you add the direct debit file process to the database. This field is disabled. To update the selected bank account, edit the direct debit file process. For information about how to edit the process, refer to Edit a BACS Direct Debit File Process. |
|
Request audit trail input record and Add line breaks between records |
These fields are disabled. To specify whether to request an audit trail input record or to add line breaks between records, edit the BACS direct debit process. For information about how to edit the process, refer to Edit a BACS Direct Debit File Process. |
|
Payments due on or before |
If you select to generate a new batch of transactions when you create the process, this frame displays the criteria of the batch to include in the transmission file. You enter this information when you add the BACS direct debit file process to the database. Update this information as necessary. For information about the criteria items on this screen, refer to Add a BACS Direct Debit File Process Screen. The selected batch can include both direct debit and credit card transactions. When you run the direct debit file process, only the direct debit transactions are included in the transmission file. |
| Batch number | If you select to us an existing batch of transactions when you create the process, the Batch number field appears and displays the number of the batch selected for the process. Update this information as necessary. |
| Payment batch template | If you select to create a new batch to generate transactions when you create the process, you can select the batch template to use with the batch. Update this information as necessary. |
| Payment batch owner | If you select to create a new batch to generate transactions when you create the process, you can select the batch owner to use with the batch. Update this information as necessary. |