Click Generate BACS direct debit files. The Generate BACS Direct Debit File Process page appears.
3.
On the action bar of the Generate BACS direct debit file processes grid, click Add. The Add a BACS direct debit file process screen appears.
4.
Enter a unique name and description to identify the process.
5.
Under Debit transmission file details, specify how to handle the transmission file generated by the process. When you run the process, you can change these selections as necessary.
Note: The specific requirements for the financial processing date vary between banks. For more information about the financial processing date, contact your organisation’s bank.
a.
In the Financial processing date field, select the date your organisation’s bank processes the transactions in the transmission file. You can select “Date this process runs,” “Specific date,” or “X days after this process runs.”
If you select “Specific date,” select the specific date the bank processes the file. When you select a date, we recommend you select a normal business day that is not a banking holiday. If you select “X days after this process runs,” enter the number of days after the process date the banks processes the file. We recommend you enter between one and five days after you generate the transmission file. The specific requirements for the financial processing date vary between banks. For more information about the financial processing date, contact your organisation’s bank.
b.
Select your organisation’s bank account.
Payments generated from this process are added to the account system associated with the bank account you select here.
c.
To request an audit trail input record, select Request audit trail input record. When you select this checkbox, the Audit Print Identifier field in the User Header Record of the transmission file displays AUD0100.
d.
To add line breaks between records in the transmission file, such as to make the file easier to read, select Add line breaks between records.
6.
Under Where are the direct debit transactions coming from? You can select whether to use an existing batch or a generate a new batch that contains the BACS direct debit transactions to include in the transmission file.
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If you select Existing batch, search for, or enter the number of, the uncommitted batch with the transactions to include. The selected batch can include both direct debit and credit card transactions. When you run the BACS direct debit file process, the process includes only the direct debit transactions in the transmission file.
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If you select Create a new batch of transactions, select the type of transactions to include. You can include pledges, recurring gifts, or both. You can also select to include membership instalment transactions. To include only a selection of revenue records, select Only include payments in this selection and search for or create the selection of revenue records to include. To adjust the ad-hoc query or smart query instance used to create the selection, click Edit Query. For more information about query, refer to Query.
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If you select Create a new batch of transactions, you can also select membership instalments. The new batch created is a Membership Dues Batch. To include only a selection of revenue records, select Only include payments in this selection and search for or create the selection of revenue records to include. To adjust the ad-hoc query or smart query instance used to create the selection, click Edit Query.
Note: If you select Only include payments in this selection and specify a selection, the program includes the revenue records of the selected type in the selection that are due on or before the date entered in the Payments due on or before field. Otherwise, the program includes all revenue records in your database that are due on or before the cut-off date.
In the Payments due on or before field, enter the date you want the program to use to select the transactions to include.
In the Payment batch template and Payment batch owner fields, select the template to use with the new batch and the user to own and process the batch.
7.
Click Save. You return to the Generate BACS Direct Debit File Process page. In the Generate BACS direct debit file processes grid, the BACS direct debit file process appears.