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How to post grades from Faculty Access for the Web to Regisrar's Office

Before you post, confirm no users are logged into Registrar’s Office or Faculty Access for the Web.

In Registrar’s Office, Administration, click Post from FAWeb. The Post from FAWeb screen appears, open to the General tab.

In the School field, select the school for which you need to post grades. The School field appears if you have more than one active school.

Select the academic year and session.

To change the posting status of the included classes in Faculty Access for the Web after you post, select Change posting status to and select the new status. The program does not change the posting status for exceptions.

Tip: Do not change the status to “Posted” if you want to post interim grades. For more information about how to post interim grades, see Set up a method to track interim grades.

If you do not select Change posting status to, grade information posts and exceptions appear, but the status does not change from “Ready”. For example, do not change the posting status while you run multiple postings for the same marking column.

If you change the posting status to “Not Ready”, you can also include classes with a status of “Posted”. To change the posting status on classes already posted, select Include posted classes when changing the posting status.

In the Marking Columns to Post box, select the marking columns to include in the processing. In the From the Web column, select the marking column from Faculty Access for the Web. Usually you post to the same marking column in Registrar’s Office Grades so the same marking column appears by default in the To Registrar’s Office column. You can select to post to a different marking column, for example, to post grades to an interim marking column. For more information about how to post interim grades, see Set up a method to track interim grades.

In the Post the following frame, select the information to post.

Select if you want to post the grade entries from the Grade column for the class. The posting process automatically excludes grade information for withdrawn and dropped students.

You can enter a value to post for blank grades. Select Translate blank grades to and enter the value. We recommend you enter “NG” (No Grade). The value you enter must be on the associated translation table. If you do not select to translate blank grades, any students with blank grades are considered exceptions.

If you select Grades, in the Set grade changes reason to field, enter a reason to include with the grade on the Grade Changes screen.

Select if you want to post the comments associated with the grade entries. Comments post with the font and font size you set on the business rule in Configuration.

Select if you want to post the skill ratings.

Select if you want to update existing grades already posted. Blank entries overwrite existing entries.

To convert numeric grades to letter grades, select Post as letter grades. The program determines the letter grades based on the translation table associated with the marking column in Registrar’s Office.

Tip: When you associate a translation table with a marking column on a course record, you determine whether you allow only letter grades values, only numeric values, or both. Post as letter grades option works only if you allow both values.

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Select if you want to print a control report after processing, and then select the printer.

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Select if you want to create an output query of classes after processing.

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Select if you want to create an output query of students after processing.

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Select the Filters tab. You can further filter the classes included in the posting process.

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Before you post, to review the changes that will be made by the posting process including any exceptions, click Preprocessing Report.

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When you are ready to begin the posting process, click Post Now.

Note: If you click Cancel on the processing screen before the posting is complete, no posting occurs.

When posting is complete, the Finish screen appears.

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If you selected to print the control report, the control report appears. For each included marking column, the control report lists the classes successful and not successful for your post areas. An explanation appears for unsuccessful classes. If a student was not posted within a posted class, the student’s name appears with an explanation.