Employee Roles

Users must have an employment record to be a part of staff, faculty, dorm group supervisor, advisor, nurse, or coach role. A platform manager can indicate that an individual or user is employed by the school. You can manually assign these roles through the access tab on an existing user's profile .

When platform managers withdraw employees, the users are updated to past faculty or past staff roles so they no longer have faculty or staff access.

For instructions, see withdraw employees.

Note: By default, past faculty and past staff retain access to their groups. Remember to withdraw employees from groups when they leave your school. From Core, use the People finder to go to a faculty member's user profile . Then select Groups and edit the members list for each group. Some groups may also need new leaders.

Tip: If an employee still works at your school, but their job title or responsibilities have changed, update their roles instead of withdrawing them.

Users with the role of Password manager automatically have the Manage logins task enabled.

This enables password managers to use the People finder in Core to open a user's profile and then view:

• the basic information in the header at the top of the user's record

• the user's Personas (on the Access tab of the user profile)

• the user's Product roles (on the Access tab of the user profile)

The manager can view and manage all of the user’s Log In Information (on the Access tab of the user profile)

Note: However, to Edit Host ID, a user must also have the User profile role enabled.