Master Rollover

Managers can complete the master rollover process for each of the following modules (if applicable). This process enables managers to move information (such as athletic teams) from the current school year to the upcoming school year.

To do this, select Core, System tools, and then Master rollover.

Warning: Do not use a rollover if data managers will be importing the information.

Complete the rollover processes in the following order:

• Academics: academic group managers can roll over course sections, section identifiers, course page settings, teachers, rooms, blocks and/or schedules (if the Schedule application is used).

  Warning: If you already ran Generate master schedule, do not perform an Academic rollover as this may create data errors.

• Activity: activity group managers can roll over activity sections, section identifiers, activity page settings, activity leaders, rooms, blocks and/or schedules (if the Schedule application is used).

• Advisory: advisory group managers can roll over advisory sections, section identifiers, advisory page settings, advisors, advisees, rooms, blocks and/or schedules (if the Schedule application is used).

• Athletics: athletic group managers can roll over teams, coaches, rosters, game schedules, practice schedules, and/or team page settings.

• Dorm: dorm group managers can roll over dorm rooms, dorm supervisors, dorm residents, blocks and/or dorm page settings.

Note: After rollover is complete for group types, a manager for each group type must activate group page access by navigating to Core, Security, Group page access, then selecting the upcoming school year and viewing the page for their group type (Classes, Activities, Advisories, Teams, Communities, or Dorms).

• Gradebook: gradebook managers can roll over marking periods and grade access.

  Note: You must create new marking periods if the terms for the upcoming year will be different than the terms for the current year (for example, trimesters will be used in the upcoming year but semesters were used in the current year).

• Grading: grading managers can roll over grade plans grade Grade Plan Grades are what you allow teachers to record during a Grade Plan, whether they are comments or standard grades. If Grade Plans are like buckets, then Grade Plan Grades are like the contents of those buckets.e formulas, report cards , academic performance and grade averages.

  Warning: In order to rollover grade plan Grade Plans are periods during an academic year when grades are recorded. They are like time-sensitive buckets that teachers drop grades into. Grade plans are added to Grade Plan Groups. formulas that use gradebook grades, the gradebook rollover must be completed first and marking periods must be rolled over. Marking period dates can be adjusted after they are rolled over.

• Course requests: online signup managers can roll over the course request settings, such as signup dates, minimum and maximum number of course requests.