Billing Items

A billing item is a product or service charge, such as a finance fee, flat rate, or unit. You charge billing items on an invoice to your clients.

To access the list of billing items, go to Receivables, Billing items. To change column headers, select Columns, choose details to include, then select Apply changes. You can also reorder the columns in the list by dragging and dropping the column headers.

To quickly locate the billing item you want, search or filter the list.

To find and open a specific billing item, search for it by name (or partial name) and select it in the results.
To view only billing items that share specific criteria such as such as status or type, filter the list. From the Filters list, select the criteria of the billing items to work with and select Apply filters.

Add billing items

From Receivables, Billing items, select Add.
Enter the details you need, such as the billing item's name, status, description, and date.
Under Billing item type, select the item type, such as flat amount, variable rate or quantity, or a product. For more details, see Billing Item Types.
Under Details, select additional info about the billing item.
- If the billing item is subject to sales tax, select Item subject to sales tax. In the Sales tax field, select the applicable tax.
  
  Note: The sales tax billing item type for Receivables is currently view only. In a future release, you'll add, edit, and delete them in web view.
- If the billing item is subject to finance charges and late fees, select Subject to finance and late charges.
  
  Warning: To successfully generate finance and late charges, select Subject to finance and late charges on each applicable record. For example, when you select Subject to finance and late charges on a billing item, but not the invoice that includes the billing item, finance and late charges don't apply.
- If clients can receive a terms discount for early payment for the billing item, select Item eligible for terms discount.
- If clients can receive a trade discount for the billing item, select Item eligible for trade discount.
In the Service provider field, enter the individual at your organization who assisted the client.
Under Distributions, specify credit accounts, classifications using grants or transaction codes, and custom fields for reporting purposes. You can also select to distribute the information evenly or by percent. For more information, see Billing Item Distributions and Distributions.

Note: The distributions you view are determined by the Use a single receivables summary account and never post applications business rule from Receivables, Settings. For more details, see General.

Note: In a future release, we'll offer full support for distributions.
For Interfund entry set, select a set to balance accounts if the debit and credit accounts aren’t in the same fund. For more details, see Interfund Sets.
To add custom fields for the billing item, select Add custom field. Use these to add additional info and further filter billing items when you search for them. For more details, see Custom Fields.
Save the billing item.