Add a Regular Batch

When you add a batch, you group related debit and credit transactions for posting to ledger accounts. Batches help you organize transactions by source, date, and time, making review, correction, and posting more efficient. A batch can include just a few related transactions or hundreds at once, depending on how you manage your workflow.

Tip: To save time when creating similar batches of transactions, copy from an open or posted batch into a new batch. Select More, Copy batch from the batch you want to copy.

1. From General ledger, Journal entries, select Add, Add regular batch.

2. Enter a description for the batch and select a status.

3. Select whether to add bank adjustments when posting to a bank's cash account.

   Note: If this is unavailable, a bank adjustment still generates during posting. If you don't want this, select Allow journal entries to cash accounts without adjusting the bank register from Settings, General ledger, Business rules, Journal entry.

4. Select whether to create balancing interfund entries. When the batch posts, journal entries are added as needed to balance funds.

5. Add notes and batch defaults as necessary.

6. If you don't use batch defaults, select Add row and enter batch transactions and distributions in the grid. Enter the account and debit and credit amounts, then select transaction codes for the distribution.

   You can also enter a date under Reverse on to reverse transactions in the batch. This is useful when recording accruals in manual journal entries or entering deposits for a future month.

7. To use journal entries from a recurring batch, select Copy from Recurring batch and select the recurring batch ID.

8. Add custom fields and attachments as necessary.

9. Select Save.