Credit Card Adjustments

Use credit card adjustments to record changes to charges and payments/credits in the credit card account register.

You can add an adjustment from the credit card account register.

  1. From the credit card account register, select Add.

  2. Under General, enter information about the adjustment.

    • Adjustment category - Choose a predefined adjustment category. When you select a predefined adjustment category, the program automatically loads default information into the fields. For more information about adjustment categories, see Adjustment Categories.

    • Enter the date and amount of the adjustment.

    • Type - Select Charge or Payment/credit.

    • Reference - Enter the journal reference you want associated with the adjustment.

  3. Select Cleared and enter the date if this adjustment is cleared.

  4. Under Distributions, select the post status and enter the post date for the adjustment. For more information, see Distributions.

  5. Select the account and enter credit amount for the distribution.

  6. Next, select the projects, grants, and transaction codes for the distribution.

  7. To apply an account distribution set, make your selection and select More, Apply account distribution set. Account distribution sets allow you to split an amount you have assigned to an account over several projects and transaction codes.

  8. To enter custom fields to further define the distribution, select Select custom fields in the Custom fields column. For more information about custom fields, see Custom Fields.

  9. In the Interfund entry set field, select a set to balance the accounts if the debit and credit accounts aren't in the same fund.

    Tip: You define interfund entry sets in the database view.

  10. Enter any notes you want to associate with the adjustment in the Notes section.

  11. Under Attachments, you can add attachments to the adjustment by moving a file into the Drag a file here box or by browsing to the file. You can also link to a file online, or in a cloud storage account. For more information, see Attachments.

  12. Select Save.

To edit an adjustment from the credit card account register, from the menu of an account, select Edit. Make any necessary changes and select Save.

To view an adjustment from the credit card account register, from the menu of an account, select View. From the open adjustment, you can edit distribution information and view all adjustment history.