Grant Record

From General ledger, Grants, use grants to track money that government agencies or private institutions give your organization for specific purposes. Specify which projects are funded by the grant and assign a single transaction code to track how the grant is used. You can then run detailed reports and ensure that you're meeting grant restrictions.

To open, select View from the menu of a grant or select its grant ID. From the record, you can work with details, such as alerts, custom fields, attachments, actions, notes, and history.

Add a contact to keep key stakeholders, team members, and other relevant individuals associated with the grant. Grant activity provides a complete view of all project and transaction code activity associated with the grant, helping you track financial activity, monitor grant performance, and review details behind grant balances.

Budget details include actual and budgeted amounts for a specified time period. The full summary amount displays, regardless of the account security in place. When you view a category, all amounts that make up the summary number are displayed while the account ID and description are masked.

Tip: The Budget scenario filter shows only budgets that exist for the selected fiscal year on the selected grant. If no budgets exist for the selected year and grant, the full filter isn't available.

Grants can fund multiple projects. To add or edit, select Add or Edit, respectively. Search for, select, and remove projects as needed. For qualified expenses, add and track reimbursements from granting organizations.

Edit or Delete a Grant Record

To edit a grant, select Edit on the action bar (or from the grant's menu on the Grants page), then make your changes. For example, you might want to change the grant's status or associated contact.

To delete a grant, select Delete from the grant record action bar.

Tip: You must have appropriate security rights to delete a grant. Grants can only be deleted when they're not used by other records or associated with transaction activity.