Journal Entries

A journal entry batch is a collection of debit and credit transactions grouped together for posting to your general ledger accounts. When you create a batch, transactions are organized by source, date, time, and function. A batch can include just two transactions or hundreds, depending on your needs.

Under General ledger, Journal entries, add new regular or recurring amount batches, or review existing ones. Use columns to organize information visually, making it easier to find, compare, and analyze batches quickly.

Tips for Working with Journal Entry Batches

• To search for a specific batch, enter the full or partial batch ID.

• To view only batches that share specific criteria such as batch type or status, filter the list.

• To export the list of batches to an Excel .XLSX file, select Export. The export includes data such as batch ID, description, and type from each journal entry.

  Tip: To print the list of exported journal entries from Excel, select File, Print.

• Edit or copy from a batch's menu or batch record.

• To open a batch record quick view without leaving the list, select the batch ID.

• To approve multiple open or pending batches at once, from a list of batches, select the checkbox next to each batch. Then validate, approve, and post at the bottom of the page. You can also approve from the batch record.

• You can't delete a posted batch. Instead, create a reversing batch from a batch's menu or batch record.

Tip: When working with journal entry batches, the Journal Entry Batch Creator Excel add-in can significantly improve efficiency. This free add-in is developed by Blackbaud and available in Microsoft's Office Store. It allows you to enter transactions directly in a Microsoft Excel spreadsheet which you can then import and submit as a new journal entry batch to Financial Edge NXT. This integration enables flexible data entry (in bulk) and saves time, especially when entering similar data.