Journal Entry

The Journal entry batches page under General ledger display all the batches you have in the system. You can access all your existing batches, and add new batches. By using batches, you can group transactions according to source, date, time, and function.

This page also displays the vital statistics of each batch, including the batch ID, description, status, batch type, who created the batch, date created, and date last changed. To help you organize the list, you can add or remove columns, reorder columns by dragging and dropping their headers, and sort by selecting their headers.

To quickly locate the batch you want, use search or filter the list.

  • To view only batches that share specific criteria such as batch type or status, you can filter the list. From the Filter list, select the criteria of the batches to work with, and click Filters. For information about these filters, see Journal Entry Filters.

  • To export the list of journal entries to an Excel .XLSX file, select Export on the action bar. The export will include data such as batch ID, description, and type from each journal entry.

    Note: You can print the list of journal entries from the export. In Excel, select Print.

  • To open a specific batch, enter the batch ID number in the search field and select it in the results.

    Tip: If you don't know the exact number, you can enter a partial number.

To view or edit a batch, from the context menu , select View or Edit. You can also copy a batch or create a reversing batch. Note that you can't delete a posted batch. You must create a reversing batch instead. For more information, see Batch Records.

To open a quick view of the batch without leaving the list, you can simply select the batch ID. This quick view of the record opens on the right side of the screen.

From this page, you can also approve multiple open or pending batches at once. For more information, see Approve Multiple Batches.