Bank Draft Records for Payment Assistant

Payment Assistant payments are recorded as bank drafts. Each bank draft includes links to the invoices being paid, and each invoice has a link back to the bank draft.

Once the payment run is approved, Payment Assistant marks the bank draft as paid.

The bank draft record for Payment Assistant payments contains key information:

• Status of the payment run.

• Status of amount available. When the payments are not yet funded, the amount available is $0. When it's funded, but not yet cleared by the vendor, the amount is the payment amount. When the payment is cleared by the vendor, the available amount is $0.

• If a payment needs to be refunded, the amount is the payment amount but you'll also have the payment amount reflected in the Refunded amount column.

• Status of the payment. If the status is open, the payment hasn't been cleared by the vendor yet.

• If a payment needed to be refunded, there will be an Amount refunded amount.

• Delivery method displays which payment method a vendor has chosen, virtual card, ACH, or check. Before the payment run has been approved, the status is "Unknown." After the payment run has been approved and the payment starts to process, the status updates to "Pending" until it the method the vendor chose is determined.

• Delivery reference provides more information about how the vendor was paid. If the vendor chose to be paid by

  • virtual card, the last 4 digits of the card and the expiration date appears.

  • ACH, no delivery reference is needed.

  • check, the check number appears.

• Under Payment events, see the history of status updates for the payment.