Bank Draft Records for Payment Assistant

Payment Assistant payments are recorded as bank drafts. Each bank draft includes links to the invoices being paid, and each invoice has a link back to the bank draft.

After the payment run is approved, Payment Assistant marks the bank draft as paid.

The bank draft record includes key information:

Payment Run

Shows the status of the payment run and provides a link to the payment run record.

Learn about the different payment run record statuses.

Payment

Amount available – Shows the status of the payment funds. The amount is $0.00 when payments are not funded yet. When it's funded, but not cleared by the vendor, the amount is the payment amount. When the payment is cleared by the vendor, the available amount is $0.

Amount refunded – If the payment is refunded, the payment amount appears in both the Amount available and the Amount refunded columns.

Payment status – Indicates the current state of the payment. Payments are Open when not cleared by vendor yet. If a payment is canceled, learn how to correct a canceled payment.

Delivery method – Displays the vendor’s chosen payment method – virtual card, ACH, or check. Before the payment run is approved, the status is Unknown. After approval, the status updates to Pending until the vendor’s method is determined.

Delivery reference – Provides details about how the vendor was paid:

• Virtual card: Last four digits and expiration date.

• ACH: No reference needed.

• Check: Check number appears.

Payment Confirmation – Provides the vendor email associated with the payment and if available, download documentation of the payment. For check payments, a link to download the check image appears.

Note: The payment confirmation download is not the same as the vendor’s formal confirmation message from REPAY. The vendor receives a tailored communication based on their chosen payment method. The confirmation you receive is documentation only.

Payment Run Events

Displays the history of status updates for the payment.