Archive Nominations

It is recommended to archive nominations at the end of their lifecycle, meaning that there is nothing left to do with this nomination, it is no longer needed for reporting, etc.

Note: If needed, Grant Managers may make changes to archived nominations. However, the Nominator cannot make further edits. Nominators will not be notified that the nomination has been archived.

There are multiple ways to archive nominations based on the number of applications and the area in which you are working.

Individual nominations can be archived from the Nomination View without impacting the overall program or program cycle with which they are associated.

  1. Navigate to the Nominations area.

  2. Select the application to open its Nomination View page.

  3. Select Archive nomination from the nomination’s options.

  4. From the Archive Nomination screen, take the following actions.

    1. Specify the reason for archiving. Options include:

      • Completed

      • Terminated

      • Declined

      • Duplicate

      • Other

      • Program archived

    2. Optional - Provide a comment.

    Note: It is recommended to review the information presented in the Archive Nomination screen to ensure you are taking action on the correct nomination.

  5. Click on the Archive button to confirm.

It will be archived and an (archived) label will appear next to the status on the main Nominations page and the Nomination View.

Individual nominations can be archived from the main Nominations page without impacting the overall program or program cycle with which they are associated.

  1. Navigate to the Nominations area.

  2. In the Nominations tab, select the ellipsis icon next to the nomination and then Archive application.

  3. From the Archive Application screen, take the following actions.

    1. Specify the reason for archiving. Options include:

      • Completed

      • Terminated

      • Declined

      • Duplicate

      • Other

      • Program archived

    2. Optional - Provide a comment.

    Note: It is recommended to review the information presented in the Archive Nomination screen to ensure you are taking action on the correct nomination.

  4. Click on the Archive button to confirm.

It will be archived and an (archived) label will appear next to the status on the main Nominations page and the Nomination View.

Multiple nominations can be selected from the main Nominations page with the intention to archive them.

Tip: Archiving the program or cycle will also archive all nominations associated with it.

  1. Navigate to the Nominations area.

  2. In the Nominations tab, select the checkboxes next to the nominations to archive.

  3. Select the Archive button from the toolbar.

  4. From the Archive Nominations screen, take the following actions.

    1. Specify the reason for archiving. Options include:

      • Completed

      • Terminated

      • Declined

      • Duplicate

      • Other

      • Program archived

    2. Optional - Provide a comment.

  5. Click on the Archive button to confirm.

They will be archived and an (archived) label will appear next to the status on the main Nominations page and the Nomination View.