Funds

Funds represent how a donor intends for you to use their gift. For example, a campaign for a new building may have separate funds for its design, construction, and landscaping. When a donor requests their gift to go toward more than one fund, it’s called a split gift.

You can create, view, and edit funds in the web view from Fundraising, Funds. For details about a fund, select its description.

Tip: To delete a fund, go to Records in the database view.

  1. From Fundraising, Funds, select New fund.

  2. Enter the fund’s ID and description.

    • ID is a unique identifier you assign to organize and identify fund records.

    • Description is the name of the fund.

  3. Select the dates the fund is available.

  4. Select the category and type of the fund.

    • Category groups similar funds together. For example, if your organization uses several funds each year, you can assign them a category of Annual.

    • Type further identifies a group of funds. Typically, it specifies a fund’s overall purpose, such as Scholarship or General.

      Tip: You can set up and manage fund categories and types from Fund Categories and Fund Types in Tables. For more information, see Tables.

  5. To measure the fundraising impact, set a goal for the fund.

    Tip: From Work Center, you can view the impact of your fundraising for the fund under Goals. For more information, see Work Center Overview.

  6. To ensure gifts are allocated for the fund's purpose, select Fund is restricted.

  7. Select Save.

To make changes to a fund, select Edit from the fund record. You can edit a fund’s:

  • ID and description

  • Start and end dates

  • Category and type

  • Goal

  • Active and restriction statuses

To determine a donor's intended use of their gift, you can view which funds apply to it under Fundraising details on its record. If a gift has multiple funds, you can view how much of the gift applies to each fund.

Tip: To change a gift's funds, select Edit, Gift amount from the gift record.

With Prospect Research Management, you can use opportunities to help cultivate relationships and major gifts in support of specific initiatives. When you create an opportunity, you can specify the fund you intend to use any gifts that result from the effort. To determine the intended use of gifts acquired through an opportunity, you can view which default fund they apply to under Details on its record.

To adjust the default fund for the opportunity's gifts, select Edit. For more information, see Opportunity Records.

Tip: Don’t see this option? Contact your system admin for rights to make this type of change.