The table below explains the items on the Add a paperless mandate instruction process screen. For information about how to access this screen, refer to Add Paperless Mandate Instruction Processes.
|
Screen Item |
Description |
|
Name |
Enter a unique name to help identify the process. You can enter up to 100 characters in this field. |
|
Description |
Enter a description to explain when to use the process. You can enter up to 255 characters in this field. |
|
Generate instructions for |
Select the revenue transactions for which to generate paperless mandate instructions. To generate instruction records for all direct debit pledges or recurring gifts with pending instructions, select All revenue. To generate instructions records for only selected transactions with pending instructions, select Selected revenue. If you select Selected revenue, in the Selection field, search for or create the revenue selection to include in the process. When you run the process, it generates instruction records for transactions with pending instructions. When you first save a new direct debit pledge, recurring gift, or membership instalment plan with DDI source and date entered, the program automatically creates a pending New instruction for the transaction. To add a pending instruction to a transaction, edit its payment information to select Send instruction and select the type of instruction record to generate—New, Setup, or Cancel. For information about how to edit the payment method information, refer to Edit Payment Information. |
|
Processing date |
Select the sent date to use with the instruction records created by the process. When you run the process, the program automatically updates the transactions included in the process with the instruction sent date. To use the same date as when the process runs, select Date this process runs. If you select Selected date, select the date to use as the sent date. If you select X days after this process runs, enter the number of days after the date the process runs to use as the sent date. |
|
Bank account |
Select the bank account your organisation uses to process the instruction records with BACS. |
|
Request audit trail input record |
To request an audit trail input record, select Request audit trail input record. When you select this checkbox, the Audit Print Identifier field in the User Header Record of the transmission file displays AUD0100. |
|
Append line breaks between records |
To add line breaks between records in the transmission file, select this checkbox. Line breaks can make the transmission file easier to read. |
|
Create selection from results |
To create a selection of the revenue records in the process that successfully process, select this checkbox and enter a name to identify the output selection. To overwrite an existing selection with a new output selection of the same name, select Overwrite existing selection. |