Grades Management Overview

The Overview tab in Grades management allows you to grant awards and add diplomas to students.

Note: This tab is currently only visible to users with the Award Manager or Diploma Manager role. Different users will be able to complete different tasks from this page. For information on setting up roles for your school, see the help topic Roles list and tasks .

Go to Academics.
Select Grades, then Grades management. The Overview tab will open by default.

Add diploma to a group

You can associate a diploma with multiple students in bulk. You can use this feature to start a group of students using graduation requirements.

Select + Add diploma to a group. This will open a new set of menu options.
Choose which type of category you will use to select students:

List: Select an existing Student List.

Tip: To create or edit Student Lists, go to Grades in the main menu and select Manage lists. For more information about this process, see the help topic Manage Lists.

Grade level: Select one of the grade levels at your school.
Select Next.
Use the search bar to select a Diploma to associate with the students.
Select Next.
The final step is a verification check. Once you have confirmed that the selected students and the name of thediploma are accurate, select Finish. A notification will appear at the bottom right of your browser window indicating that the process has begun.

When the process is complete, the diploma you selected will be applied to students in the grade or list you selected. The students can now apply credits toward completion of the diploma.

For more information, see the help topic Diplomas.

Add learning profiles

Learning profiles are a way to keep track of a student's classroom adaptations, mental health diagnoses, developmental delays, and other information that relates to their learning needs. You can add a learning profile for a student from the Grades Management Overview page.

Select + Add learning profile.
Search for a student name and select it.
Select a Start on date when the learning profile takes effect. You can either use the calendar picker or enter the date in the format MM/DD/YYYY.

Optional: Select an End on date.
Select a Learning profile to fill out for this student.
If this is a learning profile that requires approval, choose from the options Ready for approval or Not ready for approval. If this learning profile does not require approval, then choose from the options Ready or Not ready.
Fill out the form and select Save. The learning profile will now appear on the student's Academic Profile under Learning profiles.

For more information, see Learning Center.

Grades Management

Grading Managers can now manage essential grading settings in Grades management. If grading setup is rolling over from one year to the next, there is no need to access School year setup.

To access this grading hub in Academics, select Grades, then Grades management.

On the right, you'll find helpful links to grading tasks and settings.

Add diploma to a group

You can associate a diploma with multiple students at once.

Select + Add diploma to a group.
Select students to include using one of the following:
- List: Select an existing Students list.
  
  Tip: To create or edit Student Lists, go to Grades in the main menu and select Manage lists. For more information about this process, see the help topic Manage Lists.
- Grade level: Select a grade level at your school.
Select Next.
Use the search bar to select a Diploma to associate with the students.
Select Next.
Review your selections and once confirmed, select Finish.

Tip: This process may take a few minutes. A notification indicating that the process has started is displayed in the lower right.

When the process is complete, the diploma you selected will be applied to the selected students. They can now apply credits toward completion of the diploma.

Note: If a student in the affected group was already working toward a degree, they will now have two degrees associated with their profile. Credits will be processed toward degrees according to their process order.

For more information, see Diplomas.

Review items needing attention

Under Needs attention, Grading Managers can quickly identify grading items requiring their attention.

Missing grades: Indicates teachers have not entered required grades for a current grade plan. Select a link to access Enter grades by class.
Performance calculations: Indicates performance calculations include information for last year, but no information for the current school year. Select a link to access Calculations.
Grade average calculations: Indicates grade average calculations include information for last year, but no information for the current year. Select a link to access Calculations.

Managing grade plans

In the Grade plans grid, select the gear icon to choose the school level and terms to display. You can also choose to display Review dates and Grade formulas.
Select Edit grade plans to edit the grade plan dates and review dates. Changes here are reflected in School year setup.

Grade formulas

To edit an existing grade formula associated with a Grade plan, select the formula name under Grade formulas.

To add a new formula:

Select +Add grade formula.
Select the Grade plan group, Grade plan, and Grade plan grade.
(Optional) Enter a Description and Sort order.
(Optional) Set Decimal places and rounding preferences.

Note: Decimal places and Round result work together to determine how your final grade is expressed.
If Round result is enabled, grades are rounded up according to the Decimal places setting.
If Round result is disabled, grades round down to the nearest value according to the Decimal places setting.
For example:
- If Decimal places is 0 and Round result is disabled, 76.7 becomes 76.
- If Decimal places is 0, and Round result is enabled, grades round up if the decimal is .5 or higher so 76.7 becomes 77.
.
Choose Grades to include.
- Gradebook grade: Select the Gradebook grade and Percentage.
- Grade plan grade: Select the Grade plan grade and Percentage.
Select Save or Add another until the appropriate Grades to include are added.
Select Save.

Manage report card access

Select the gear icon to select the School level and Roles to include in the grid.
Report cards for the selected school level display with access dates for each term.
To edit access dates, select the report card name. Select Save when finished making your changes.

Define grading setup for next year

This grid indicates if Gradebook and Grading rollovers are complete for a school level. If a rollover has been performed, the rollover date and timestamp are displayed.

Copy Gradebook and Grading settings to the next year

Rollover Grading settings for all group types.

Note: This process allows simultaneous Grading and Gradebook rollover for Academic groups. If performing these rollovers separately, the Gradebook rollover must be completed first.

Select Get started.
Select Copy previous.

Note: To set up grading information from scratch, see Define grading setup for next year from scratch.
On the General tab, select the Group type to rollover.
Under Copy from, select the School level and Academic year to copy from.
Under Copy to, select the School level and Academic year to copy to.
Select information to copy:
- Grade plan groups, grade plans, grade plan grades, and grade formulas
  
  Note: Grading rollover cannot proceed if grade plans were manually added to the Copy to year. To proceed, delete the manually added grade plans (if grades have not been recorded), then perform the rollover.
- Gradebook grading periods (Academic groups only)
Select Next.
On the Grade plan dates tab, edit dates as needed.
Select Next.
On the Gradebook marking period dates tab, edit dates as needed.
Select Finish.

Define grading setup for next year from scratch

Select Get started.
Select Start from scratch.

Add learning profiles

Select + Add learning profile.
Search for a student name and select it.
Select a Start on date when the learning profile takes effect. You can either use the calendar picker or enter the date in the format MM/DD/YYYY.

Optional: Select an End on date.
Select a Learning profile to fill out for this student.
If this is a learning profile that requires approval, choose from the options Ready for approval or Not ready for approval. If this learning profile does not require approval, then choose from the options Ready or Not ready.
Fill out the form and select Save. The learning profile will now appear on the student's Academic Profile under Learning profiles.

For more information, see Learning Center.