Content Categories

1. Select Core or School website.

2. Select Content.

3. Select the content type you want to work with.

4. Select Add category/group.

5. Determine how items in the category should appear and how users can interact with the items.

6. For every type of content category, enter a Description to use as a name of the category.

7. For every type of content category, set security access Access to control who can view content within the category.

   • Public - viewable by anyone

   • Secure - only people with certain roles can view the content

8. For some types of content you'll specify additional options. See the specific content type for details (audio, news, photos, polls, text, trivia, video ).

9. Save the category.

Content editors associated with the category can Add items to it.

Security settings vital to ensure that only members of specific roles can view content in search results.

Content is not secured based on the page it is on (i.e. pages behind the password) because Search indexes content categories directly. Thus, content behind the password is returned in search results, unless the category it resides in is secure.

Page managers and content managers can make a content category secure. This ensures that only users with certain roles can find the content via search and view the content.

This security setting works in conjunction with security that you may have previous configured at the page and master page level for your school site.

Page managers and content managers can set the security of content categories to limit who can view the content.

1. Select Core or School website.

2. Select Content.

3. Select the content type you want to work with.

4. Find the category you want to make secure and select Settings (gear icon).

5. Under Access, select Secure.

6. Select the role(s) that should have access.

7. Select the right-pointing arrows >> to move the roles to the right-hand box.

8. Select Save & exit.

Instead of "public" the category will now show "secure."

Content editors associated with the category can Add items to it.

1. Select Core or School website.

2. Select Content.

3. Select the content type you want to work with.

4. Find the category you want to make add content to, and select + Add.

5. Enter the required information. The fields available will vary based on the content type. The general information (such as title, description) will be visible to anyone who has the right to view the content category.

6. Most content types enable you to determine dates for when the content should be published and when is should expire.

7. For some content types, you can also determine where the content category should appear (pages, groups, etc) when you Add more publish options.

8. Select Save or Save & add another.

Most content types include a field that enables you to control the dates when the content is published and when it expires. Content is published at 12:00 a.m. on the Publish date and remains published until 11:59 p.m. on the Expire date. The same applies if the Publish and Expire dates are the same date. If the item is published on the current date, it publishes immediately when saved. This applies to Sign in actions messages and Events, as well as to some of the content categories.

1. Select Core or School website.

2. Select Content.

3. Select the content type you want to work with.

4. Next, Edit the content category.

5. Enter the specific Publish/Expire date or use the calendar to manually select a specific date.

   • Black = the current date.

   • Blue = indicates a date that can be selected.

   • Light Blue ("grayed out") = indicates a date that cannot be selected.

   • Pink = indicates the item's existing Publish/Expire date.

   • Dark Red = indicates dates the course section is scheduled to meet.

     Displays only for schools using Blackbaud's Schedule application. The user must also be in a role with access to the Schedule.

6. Remember to select Apply to Selected if you want that date applied to more than one Page content.

7. When finished, select Done and Save or Save & add another to create another item.

You can use keyboard shortcuts for the date picker. Hover your cursor over the Publish, Expire, Assigned, or Due date fields. The shortcuts work within the date field, as well as in the date picker calendar -- except for the Esc and Enter keys which apply only when using the date picker calendar.

Keyboard Shortcut	Action
C	Show Calendar
T	today
Up	Next Day
Down	Previous Day
Right	Next Week
Left	Previous Week
Page Up	Next Month
Page Down	Previous Month
Esc key	closes the date picker calendar
Enter	closes the date picker calendar