Manage School Years & Multiyear

In Manage School Years, schools define when their application session opens and closes for each school year. Session dates may overlap, allowing for "Multiyear" functionality where a school may have more than one session open at a time. This means a school can continue accepting applications for the current school year while also opening next year's application session and accepting applications for the coming year.

When a school year is created, the following settings from the previous year roll over to the newly created year:

To update settings, such as deadlines, for a specific year, select the year in the dropdown in the upper right, make the neceesaary changes, then select Save.

Parents are not able to apply for a session until the open date. If a parent searches for and selects a school with a session open date in the future, the parent will see a message indicating the future open date. They will need to return and complete the application on or after that date.

Note: Enterprises must manage school years for each school individually.

  1. From Settings, select Manage School Years.

  2. Select +Add.

  3. Under Session, choose a school year. Only the current and next school year are available to select.

  4. Enter an Open Date when parents can begin applying.

  5. Enter the Close Date. The Close Date cannot be later than December 31 of the final year in the school year.

  6. Select Save.

    Tip: You must exit and sign back in to see a newly added school year in the dropdown.

  1. From Settings, select Manage School Years.

  2. Select the context menu next to the session > Edit.

  3. Update the Open Date and/or Close Date.

  4. Select Save.

Contact your legal counsel for guidance on how long you are required to retain data for families and your obligations to delete or de-identify data after a family is no longer active. Schools are encouraged to include information on their data storage policies in their privacy policy, which can be uploaded in Custom Application Questions.

For more information, see Blackbaud's Privacy Resource Center.

Warning: Deleting a session year cannot be undone.

Note: The last two session years cannot be deleted.