Notify Applicant of Status

You can send an email notification to an Applicant to inform them of their application's status.

Note: Status notifications can be sent to Applicants individually or in bulk.

Tip: Applicants can also track the status of their applications in the Applicant Portal. Learn more.

  1. Navigate to the Applications area.

  2. From the Applications tab, choose one of the following ways to access the Notify of Status tool.

    1. From the Applications tab, select the ellipsis icon next to the application and then Notify of status.

    1. From the Applications tab, select the Application ID to open the Application View.

    2. Next to workflow level, select the ellipsis button and then Notify of status.

    1. From the Applications tab, select the checkbox next to each application.

    2. Select Notify of Status from the bulk action toolbar.

  3. From the Notify Applicant of Status modal, take the following actions:

    1. Select the email template to be used for this communication.

      Note: The options that appear will be the default system email (GC-8 Your Grant Application Status - ID: {{APPLICATION_ID}}) as well as any copies you have created. Select the eye icon to the right of the email to preview it.

    2. Optional - Click on the Add attachment link to select any files to send with this email.

      Tip: Any attachments sent to an Applicant can be seen in the Communications tab of the Application View. Learn more.

      Note: Any attachments will only be sent with this instance of the email. They will not be attributed to the email template selected. If there are files that may be sent frequently with specific communications, it is recommended to create a customized email that includes this attachment. Learn more.

    3. Optional - Provide a custom message.

  4. Click the Send button to finalize the process.