Grades Management Overview

Grades management is a central hub where Grading Managers can:

access grading setup tasks
monitor grade entry
record awards
add degrees to groups of students
maintain marking period dates and formulas
manage grade report access

Access this grading hub in Academics, Grades, Grades management.

Settings

For quick access, the following items are linked under Settings.

Add a Degree to a Group of Students

You can associate a degree with multiple students at once.

In Academics, select Grades, then Grades management.
Select + Adddegree to a group.
Select students to include using one of the following:
- List: Select an existing Students list.
  
  Tip: To create or edit Student Lists, go to Grades in the main menu and select Manage lists. For more information about this process, see the help topic Manage Lists.
- Classification: Select a classification at your school.
Select Next.
Use the search bar to select a Degree to associate with the students.
Select Next.
Review your selections and once confirmed, select Finish.

Tip: This process may take a few minutes. A notification indicating that the process has started is displayed in the lower right.

When the process is complete, the degree you selected will be applied to the selected students. They can now apply credits toward completion of the degree.

Note: If a student in the affected group was already working toward a degree, they will now have two degrees associated with their profile. Credits will be processed toward degrees according to their process order.

For more information, see Degrees.

Record Student Awards

In Academics, select Grades, then Grades management.
Select + Record award.
Select the School year and Term.
Select the Student(s) and name of the Award.
Optional: Enter the Date conferred and Comment for transcripts.
Select Save or Save and add another.

For more information about setting up award types, granting awards, and displaying awards on transcripts, see the help landing page Awards .

Review Needs Attention Items

Under Needs attention, Grading Managers can quickly identify grading items that may require them to take action:

Missing grades: Notes the number of faculty members who have not entered required grades after a marking period closed. Select a link to access Enter grades by class.
Performance calculations: Indicates performance calculations include information for last year, but no information for the current or next school year. Select a link to access Calculations.
Grade average calculations: Indicates grade average calculations include information for last year, but no information for the current or next year. Select a link to access Calculations.

Manage Marking Period Dates and Formulas

The Marking periods section displays details for the selected school level and term.

Select the gear icon to choose the School year, Group type, School level, and Term to display. You can also choose to display Review dates and Grade formulas.
Select Edit marking periods to edit the marking period and (optional) review period start and end dates. Changes made here are reflected in School year setup.
To edit dates in bulk, enter or select a date in the Default row. Dates entered or selected in the Default row overwrite existing date values below.

Grade formulas

To edit an existing grade formula associated with a marking period, select the formula name under Grade formulas.

To add a new formula

In Academics, select Grades, then Grades management.
Select +Formula.
Select the Grade group, Marking period, and Grade column.
(Optional) Enter a Description and Sort order.
(Optional) Set Decimal places and rounding preferences.

Note: Decimal places and Round result work together to determine how your final grade is expressed.
If Round result is enabled, grades are rounded up according to the Decimal places setting.
If Round result is disabled, grades round down to the nearest value according to the Decimal places setting.
For example:
- If Decimal places is 0 and Round result is disabled, 76.7 becomes 76.
- If Decimal places is 0, and Round result is enabled, grades round up if the decimal is .5 or higher so 76.7 becomes 77.
- If Decimal places is 1, and Round result is disabled, 76.77 becomes 76.7.
- If Decimal places is 1, and Round result is enabled, grades round up if the decimal is .05 or higher, so 76.77 becomes 76.8.
Select the Course type:
- Single term: The formula is used for courses that start and end in the same term.
- Multi term: The formula is used for courses that start in one term and end in a later term.
Select +Grade to choose the Grades to include.
- Gradebook grade: Select the Gradebook grade and Percentage.
- Grade column: Select the Grade column and Percentage.
Select Save.
Repeat steps 6-7 to until the appropriate Grades to include are added.
Select Save.

Manage Grade Report Access

Select the gear icon to select the School level and Roles to include in the grid.
Report cards for the selected school level display with access dates for each term.
To edit access dates, select the report card name. Select Save when finished making your changes.

Grading terminology

Here are some important definitions to know during grading setup:

Grade Translations are grades (such as A, B, C, D, or F) and the criteria associated with them for use in GPA calculations.
Grade Categories determine how Grade Translations appear on report cards. They are linked to courses through Marking Periods. You should create a Grade Category for each Grade Translation table.
Marking Periods (formerly Grade Plans) are the periods during an academic year when grades are recorded. They are time-sensitive buckets that teachers drop grades into. Marking periods are added to Grade Groups.
Grade Columns (formerly Grade Plan Grades) are what you allow teachers to record during a Marking Period, whether they are comments or traditional grades. If Marking Periods are buckets, then Grade Columns are the contents of those buckets.
Grade Groups (formerly Grade Plan Groups) are used to link courses with Marking Periods. There are two types of Grade Groups: Traditional or Skills-Based.
Grade Calculations use student grades to generate Grade Point Averages, academic performance awards, and class rankings.
Transcript Categories determine how courses are grouped together on a transcript.
Traditional Grading (formerly Standard Grading) uses letter grades or percentages to summarize a student's overall performance in a course and grades are used to calculate GPAs.
Skills-Based Grading (formerly Assessment Grading) evaluates how well a student has mastered specific skills or learning standards. Instead of an overall course grade, it shows progress on each skill to provide clear insight into a student's strengths and areas for growth.