Employees List

Use the Employees list to manage employment data and settings for users at your school.

1. Go to Core.

2. Select Users.

3. Select Employees list.

   A list of users with employment data appears. Choose which Columns of data to show, then Filter and sort the list. Search the list to find a specific user or users with specific data. You can also Export the data.

   Note: Need to employ an existing user? See Add Employment for a User. Need a new user? Go to your Core home page and select Add a new user (under Tasks). See Add a user.

4. From an employee's row, select the ellipsis (...) to take other actions.

   • Edit role membership

   • Edit employment

5. You can also withdraw employment in bulk and revoke access to log in. See Withdraw employees.

   Tip: Login access also appears in the Users list.

   See Manage Employment.

Security and User Permissions

To view and use the Employees list, a user must:

• have the platform manager role or a clone

• and task ID 55592 enabled.

See Security roles and tasks

Filter the List Results

To limit the results in the list, consider applying a Filter for:

• Status

  • Current

  • Pending (future date)

  • Past (withdrawn)

• Special access (yes, no)

• Employment details

  • Role

  • Classifications

  • Sports

  • Gender

  • Pronouns

  • Race

  • Course resource

    These are courses the faculty member is available to instruct

To filter by an employment detail:

1. Select the detail.

2. Select Show all and search for detail values.

3. Choose the values and then Select.

4. Next, select Apply filters or Clear all filters.

When a filter is in use, an indicator appears above the list. Select the indicator to stop filtering.

Choose Columns of Data to Show

You can determine which data appears in the list results.

1. Select Columns.

2. Choose a category. The data types for that category appear.

3. Search for and then select the types of data.

4. Select Apply changes.

Reorder the Columns

Select a column header. Then drag it to the desired location.

Sort the List

Select a column header to sort the list by that value. To reverse the sort order, select the column header again.

Export a List of Employees

You can Export the data for use in a third party spreadsheet application, such as Microsoft Excel.

When you Export the Employees list, a comma separated value (.csv) file is downloaded to your local computer, based on your browser settings.

Warning: The export may include data that employees want to keep private, such as phone numbers, addresses, maiden name, spouse, religion, and citizenship. Review their privacy settings to ensure consent before you share any information.