Financials Glossary
This resource lists terms specific to financials in GrantsConnect, including budgets, funding sources, and payments.
Accounts Payable
Account Number
This is a general term for a unique identifier for a budget. It can be any number you believe is relevant and does not have to be referred to as an Account Number within your organization. For example, this may be an internal ID your organization uses on accounts.
Budgets
Account Number
A unique identifier that can be added to a budget.
Note: This is a general term for a unique identifier. It can be any number you believe is relevant and does not have to be referred to as an Account Number within your organization. For example, this may simply be an internal ID your organization uses on accounts.
Tip: Account Numbers are not required. If added, they will be inherited by payments assigned to that budget and will be accessible in Ad Hoc reporting. Additionally, they can be utilized in Accounts Payable (AP) integrations.
Allocated
An amount of money set aside to be used in a budget or funding source.
Assignment
The budget from which an application's awards or payments will be deducted (i.e., the budget assigned to the grant program).
Tip: There are several ways to create assignments, including assigning a budget when first creating a grant program or automating assignments for newly submitted applications.
Budget Summary
A summary of the budget assigned to an application that is accessible from the Application View. Details include the current amounts for Amount requested, Total allocated, Total payments, and more.
Note: This summary is not shown by default. It must be enabled at the workflow level. Learn more.
Cash
A type of budget where cash money is used.
Note: This type is defined in the funding source off which the budget is based. Learn more.
Closed
The status of a budget that means it is inactive and cannot be used to fund awards for a grant program.
Note: For more information, see the Close Budgets resource.
In-Kind
A type of budget where goods and services are used instead of cash money. Examples include computers, furniture, gift cards, etc.
Note: This type is defined in the funding source off which the budget is based. Learn more.
Open
The status of a budget that means it is active and can be used to fund awards for a grant program.
Overage
The amount over the budget's allocated amount.
Payments
The amount paid from a budget towards an award.
Remaining
The amount available in a budget after subtracting the total spent (i.e., payments) and total unavailable from the total allocated.
Reserved
The amount requested on the application that is set aside within the budget at the time it is assigned to the application. This is only done when the application is submitted.
Note: For more information, see the Automatically Reserve Amount Requested From Budget resource.
Source
The funding source from which the budget is pulling its funds.
Unavailable
The amount in a budget that cannot be used for payments.
Tip: Any remaining funds automatically become unavailable if a budget's funding source is closed. Alternatively, funds can become unavailable if a budget is closed and the Grant Manager chooses the option of Do nothing. The funds will become unavailable for payment. for its remaining funds.
Funding Sources
Allocated
An amount of money set aside to be used in a budget or funding source.
Cash
A type of funding source where cash money is used.
Note: This type is defined at the funding source level. Learn more.
Closed
The status of a funding source that means it is inactive and cannot be used to fund budgets and therefore awards for a grant program.
Note: For more information, see the Close Funding Sources resource.
In-Kind
A type of funding source where goods and services are used instead of cash money. Examples include computers, furniture, gift cards, etc.
Note: This type is defined at the funding source level. Learn more.
Open
The status of a funding source that means it is active and can be used to fund budgets and therefore awards for a grant program.
Payment Processor
The party that is responsible for processing grant payments. Available processors include:
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Client - Only the client will process payments.
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Client and YourCause - Both the client and YourCause will process payments.
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YourCause - Only YourCause will process payments.
Reserved
The amount requested on the application that is set aside within the budget (and therefore the funding source) at the time it is assigned to the application. This is only done when the application is submitted.
Note: For more information, see the Automatically Reserve Amount Requested From Budget resource.
Unallocated
The amount of funds in a funding source that have not be assigned to a budget.
Unavailable
The amount in a funding source that cannot be used for payments.
Tip: Any remaining funds automatically become unavailable if a funding source is closed. It is important to note that closing a funding source will also make remaining funds attached to a budget unavailable as well.
Payment Processing
Alternate Address Request
You can request that an alternate address be assigned to a payment if the address on an application is not relevant for the payment going to the nonprofit or individual. Learn more.
Note: All requests must be approved by Blackbaud Compliance. If approved, the payment will be disbursed as a check instead of ACH.
Attention
This is a line of text added below the nonprofit name and above the address line on a check, directing the payment to a specific person or department. Learn more.
Available Payments
This refers to payments that are ready to processed based on their payment date and status. Payments are considered available if they meet all of the following criteria.
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The payment date is before or equal to Today.
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Status is Pending.
Note: Available Payments are further divided into Included Payments and Excluded Payments based on additional requirements.
Batch
A group of payments to be processed.
Cleared
The status of cash payments that have cleared the bank.
Client Processed
Payments will be processed by the client if the client has specified their organization as their Payment Processor. If Client and YourCause is specified, payments can also be processed by the client.
Complete
The status of a batch where all payments either have a status of Cleared or Voided.
Note: This will be automatically updated for batches processed by YourCause. Learn more.
Designation
This is a line of text printed in the memo line of a check that designates a payment for a specific purpose. Learn more.
Disbursed
The status of a batch where all payments either have a status of Cleared or Voided.
Note: This status primarily refers to client-processed payments as clients can manually mark batches as Disbursed when applicable.
Disbursement Report
A report in the Payment Processing area that provides your payment data in a reconciliation-style report and can be used to help balance bank statements.
Excluded Payments
Available Payments can be excluded from processing if they meet any of the following criteria.
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Status is On Hold.
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Payment is missing payee information.
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An alternate address request submitted for a payment is denied by Blackbaud Compliance.
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The organization is flagged as
Organization ineligible for disbursement by YourCause. -
The payment is flagged as
Program benefiting individual ineligible for disbursement by YourCause.
Expedited Payments
Payments that are expedited, meaning they are added to a new batch that is automatically sent to processing. The batch is marked as Expedited and payments are sent out via check or FedEx by the bank. Learn more.
Fulfilled
The status of in-kind payments that have been disbursed.
Funded
The status of a batch where all payments have a status of Outstanding. This is only applicable to client-processed payments.
Included Payments
Any available payments that have not been excluded from processing are automatically considered to be included. Unlike Excluded Payments, Included Payments are ready to be sent to processing.
On Hold
Payments with a status of Pending can be flagged as On Hold if you do not yet want to make it available for processing, its missing payee information, etc. Learn more.
Note: Payments with a status of On Hold cannot be sent to processing until you take action to release the hold.
Open
The status of a batch where payments are Pending and have not yet been sent to processing.
Outstanding
The status of cash payments that have been included in a disbursement in the YourCause Processing Tool.
Payment Processor
The party that is responsible for processing grant payments. Available processors include:
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Client - Only the client will process payments.
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Client and YourCause - Both the client and YourCause will process payments.
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YourCause - Only YourCause will process payments.
Pending
The status of payments (cash and in-kind) that have been created in the system and are available for processing and disbursement.
Processing
The status of cash payments that are part of a batch sent to processing.
Reviewed
The status of a batch that has been reviewed by someone in your organization to ensure correctness before payments are sent to processing.
Scheduled
The status of cash payments that are part of an open or reviewed batch.
Sent to Processing - Pending
The status of a batch that has been sent to processing.
Voided
The status of cash payments that have been voided in the YourCause Processing Tool or by the client.
YourCause Processed
Payments will be processed by YourCause if the client has specified YourCause as their Payment Processor. If Client and YourCause is specified, payments can also be processed by YourCause.